If you type a word in PowerPoint, which is not in its embedded dictionary – A red jagged line will appear under that word. See diagram below.
The good news is: PowerPoint does come with an inbuilt spell-checker, which you can use to correct from one mis-spelt word to hundreds and thousands of mis-spelt words in your presentation, at the same time.
The Quickest Way to access PowerPoint Spell-Checker is (there is a longer way to do this, but pressing F7 is the quicker one):
2.. By pressing F7 on your computer keyboard – it will bring up your spelling and grammar dialog box, as seen in the diagram below, with the following options:
Here is the explanation for what each element on the Spell Check dialog box means:
a. Not in Dictionary: means just what is says – The ‘mis-spelt word could not be found in PowerPoints internal dictionary.
b. Change to: in the box next to the words ‘Change to’ you can type the word you want PowerPoint to use, to replace the selected word you want to change.
c. Suggestions: In this section, PowerPoints gives you a list of words you can use to replace your mis-spelt word.
d. Ignore: You can click the button if you want to ignore spell check for this word, on this slide and in this particular instance.
e. Ignore All: You can click the button if you want to ignore spell check for this word, on all slides in your PowerPoint presentation.
f. Change: You can click this button if you want PowerPoint to use the first suggested word in the ‘Change to’ section, to replace your mis-spelt word on this specific slide, and this instance.
g. Change All: You can click this button if you want PowerPoint to use the first suggested word in the ‘Change to’ section, to replace your mis-spelt word on all the slides where it occurs in your presentation.
h. Add: if you click on this button, it will add the ‘mis-spelt’ word to your PowerPoint custom dictionary.
i. Suggest: You can request PowerPoint to make suggestions for you, by clicking this button.
j. AutoCorrect: If you click this button, PowerPoint will automatically correct your mis-spelt word…replacing it with one of its own suggested words.
k. Close: This button is used to close the Spell check dialog box
l. Options: Clicking this button will lead you to a section where you can change the way PowerPoint handles spell checking. See the diagram below. I will not deal with this section, yet, but will soon.
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