If you type a word in PowerPoint, which is not in its embedded dictionary – A red jagged line will appear under that word. See diagram below.

how to use spell checker in Powerpoint

 

The good news is: PowerPoint does come with an inbuilt spell-checker, which you can use to correct from one mis-spelt word to hundreds and thousands of mis-spelt words in your presentation, at the same time.

The Quickest Way to access PowerPoint Spell-Checker is (there is a longer way to do this, but pressing F7 is the quicker one):

2.. By pressing F7 on your computer keyboard – it will bring up your spelling and grammar dialog box, as seen in the diagram below, with the following options:

how to use spell checker in Powerpoint 2

 

 

Here is the explanation for what each element on the Spell Check dialog box means:

 

a. Not in Dictionary: means just what is says – The ‘mis-spelt word could not be found in PowerPoints internal dictionary.

 

b. Change to: in the box next to the words ‘Change to’ you can type the word you want PowerPoint to use, to replace the selected word you want to change.

 

c. Suggestions: In this section, PowerPoints gives you a list of words you can use to replace your mis-spelt word.

 

d. Ignore: You can click the button if you want to ignore spell check for this word, on this slide and in this particular instance.

 

e. Ignore All: You can click the button if you want to ignore spell check for this word, on all slides in your PowerPoint presentation.

 

f. Change: You can click this button if you want PowerPoint to use the first suggested word in the ‘Change to’ section, to replace your mis-spelt word on this specific slide, and this instance.

 

g. Change All: You can click this button if you want PowerPoint to use the first suggested word in the ‘Change to’ section, to replace your mis-spelt word on all the slides where it occurs in your presentation.

 

h. Add: if you click on this button, it will add the ‘mis-spelt’ word to your PowerPoint custom dictionary.

 

i. Suggest: You can request PowerPoint to make suggestions for you, by clicking this button.

 

j. AutoCorrect: If you click this button, PowerPoint will automatically correct your mis-spelt word…replacing it with one of its own suggested words.

 

k. Close: This button is used to close the Spell check dialog box

 

l. Options: Clicking this button will lead you to a section where you can change the way PowerPoint handles spell checking. See the diagram below. I will not deal with this section, yet, but will soon.

Lesson 10 : PowerPoint: How to hide and show the “Outline” tab